passive einvoicing

The hot topic of electronic invoicing has a new player: Mago4 is ready to import passive electronic invoices directly into Accounting.

Edited by Marketing Department

With its 2.4 release, Mago4 makes available the procedure to import all documents received from suppliers, downloading them directly from the Zucchetti Digital Hub portal, in order to generate the accounting posting.

The procedure downloads both individual documents and batches of invoices - ie multiple invoices sent by the same supplier - from the Digital Hub. The downloaded documents are listed in a grid, where they should be completed with some data necessary for the accounting posting (such as: supplier, accounting model and payment condition). Such data can be automatically suggested, if the supplier is already present in suppliers master (identified by Tax Code) and contains a preferred accounting model for invoices and credit notes.

If the supplier is not yet recorded in the archive, it can be automatically created by using a special button on the toolbar, or by the context menu.

When selecting the accounting model to be used, the program, in addition to proposing the accounting template congruent with the type of document (invoice / credit note), checks that the selected template is correct in order to manage any total or partial reverse charge that can be present in the document to be posted.

The accounting entry has to be entered for each document: by using special buttons in the toolbar you can display the content of the received document and enter the accounting entry, that is already filled in with the selected accounting template and with the amounts of tax summary of the received documents suggested in the Tax Summary of journal entry, linked to a tax code identified through the rate or the tax nature (or tax sub nature) specified in the document.

Amounts in GL Journal are suggested in the preferred offset of the supplier or in the offset set in the accounting template. In case of additional charges, they are posted in a separate row.

Finally, the import procedure downloads the documents received from the Digital Hub, matches them to the supplier if present (or allows automatic census) and allows to enter each accounting entry in the already described manner; one of the advantages is having the amounts already suggested both in Tax Summary and in journal entry, as well as the possibility to manually correct any codes or offsets.

If you prefer to postpone the accounting entry to another time, there is no problem: documents downloaded from Digital Hub remain in the grid of the procedure until their accounting posting; entering the procedure, in fact, the program lists the documents already downloaded, but not yet accounted for, allowing you to better organize your activities.

After that, e-invoicings downloaded from Digital Hub are no more visible in the grid, but they can be displayed inside their accounting posting.

Also this release 2.4 uses the ability to dialogue, open and integrate of  Mago ERP, allowing you to take advantage of the potential of the one-click Digital Hub Zucchetti solution, to manage the delicate flow of electronic invoicing and be immediately aligned with the legislation.

To learn more, read the release notes in the Private Area and learn more about electronic invoicing on the dedicated Zucchetti website.