There are many advantages deriving from the management of the Administrative area with the ERP Mago4. First of all, the certainty of data integrity, guaranteed by the coexistence of documents in a single database, which unifies the data and reduces errors and duplications. Moreover, with Mago4, accounting is fully integrated within the company system. All documents and transactions are controlled real time by the administrative department that can check for accuracy and compliance with standards. Last but not least, time saving: once configured, Mago4 is able to perform a series of automatic entries that no longer require your intervention, so the administration can concentrate on more strategic aspects.
Based on the above, we now see what is the Mago4 approach to the issue of advance payments, for which you can find a specific feature starting from Clearing. Mago4 Clearing tool, as well as allowing you to pay and / or partially collect installments and register rebates or roundings if the collected amount is lower or higher, offers you a further benefit: the possibility of generating advances for surplus.
In practice, whenever you collect or pay more than the amount due, the program considers the difference as a rounding, regardless of the deviation; alternatively, by setting the related entries parameters, it may also consider the surplus as a new down payment. In this sense you can define the minimum amount for the generation of the down payment, by configuring the appropriate parameter, distinguishing it for receipts and payments.
The Clearing is active in all postings that use an accounting model that closes the payment schedules; it is also possible to access it directly from the menu, starting from the Customer / Supplier Clearing procedure (which is available also without the Financials module).
Want to know more about specific Mago4 features? Are you interested in understanding which features are most suited to the needs of your business? You can trust your reference retailer with confidence; also remember that the Help Center can always be consulted from the website www.microarea.it.