EBanking Germany

New features for the German localization of Mago4’s Financials module.

Edited by Marketing Department

Bank reconciliation is about verifying that the accounting records correspond to the data on the bank statement; in practice, this means verifying the correspondence between the balance of the general ledger account (with all movements of the bank statement) and the statement of the same account issued by the bank. In Mago4 this function is performed by the Financials module, and is now available for Germany localization.

The improvement dedicated to Electronic Banking Germany includes a feature that allows you to import bank statement files in xml format, according to the Camt52 and Camt53 paths, reconcile bank statements with accounting records and maintain bank statements; the relative control reports are also available.

The reconciliation procedure allows both to generate the journal entries starting from the bank movements communicated by the bank, and to combine them with already entered accounting records. Checklists are also available to verify the actual reconciliation between the bank movements of account statements and the transactions posted in the accounts.

This improvement extends the international reach of the ERP Mago4, the "by vocation" international ERP chosen in over 30 countries around the world. Find out more about the improvement by consulting the release note.

fixed Assets module Spain

A novelty for the Spanish market introduced with the SP 3 of Mago4 2.4 is the introduction of the localization of Fixed Assets module.

Edited by Marketing Department

In order for an ERP software to be defined as "international", it is essential that it is natively prepared to take into account the specific needs and peculiarities of different countries. Think, for example, of tax rules, traceability requirements, invoicing systems, and much more. Given this innate openness, taking action at the level of development on individual localizations will be able to adequately meet all the needs of the country to which the product is addressed.

You know that the ERP Mago4 is a management system born with these characteristics and that is able to adapt to any context: not by chance it is widespread in more than 30 countries around the world.

Today we are examining a specific case concerning financials-accounting management in Spain, extended by the localization of the Mago4’s Fixed Assets module. It is well known that each country has its own way of managing and calculating depreciation; based on the requests for the management of the administrative functions of the country Spain - for which the Fixed Assets module had not yet been localized - a whole series of specific features are available with the SP 3 of Mago4 2.4.

In Localization Spain, therefore, important functions have been activated for the Fixed Assets module, such as the management of tax and budgetary depreciation schemes (the latter called "technical" in Spain), default data relating to reasons, categories and parameters, partial deductibility in the tax system. In addition, the monthly calculation of the depreciation rates has been included, as well as the possibility of recording them in the accounts on a monthly, quarterly or annual basis, depending on a specific parameter.

An interesting note to confirm the flexibility of the Mago4 ERP: the management of depreciation for Spain descends from that currently in use in Hungary and Poland, whose features have been extended to the Spanish localization since the new update of Mago4 2.4.

The localization of the Fixed Assets module is just one of the new features introduced by the SP3 of the Mago4 2.4. To know all of them, please consult the release notes in the Private Area. Downloading the Service Pack is as always free if your MLU is active, otherwise we suggest you contact your local dealer, as well as to install the SP.

new language management

Mago4 manages Descriptions in Language more and more easily!

Edited by Marketing Department

Over time, geographical limitations fade, distances become shorter and more and companies find themselves operating in a multinational market where different cultures, habits, customs and languages intertwine and merge.

For companies, all this translates into multiple possibilities of expansion outside national borders and in the possibility to have customers and business opportunities also in foreign countries.

The most widely used language in international business is definitely English, but it is often useful and professional to have the opportunity to send invoices in the same language as the client.

Let's take a typical situation: the description of items. One of the main uses of the descriptions of items inserted in multiple languages can be found in the documents: for example when you want to create a quote for a Spanish client, the descriptions should be in Spanish, if possible.

Mago4 has always offered the possibility of managing the most frequently used fields in different languages; from today all this is even simpler, fast and intuitive. In fact now, with the improvement released in Mago4 2.4 SP2, the fields that provide the possibility to have a description in language are many more than before; moreover the relative management is even more user-friendly.

With the new Mago4 SP you can now enter the descriptions in language via a dedicated button located alongside of the field taken into account, making the operation easier and intuitive to the user. In fact, insertion can also be performed for multiple fields within the same data entry, without the need to create specific tables and implement separate managements.

Even for those who usually customize their reports (price lists, documents, etc.) everything is simplified, since the architecture of the functionality has also been revised: the different descriptions in language are no longer saved in a specific table for each data entry, but in a single table.

Switching to the new management (for those coming from previous versions of Mago4 / Mago.net ) is extremely simple: a quick and intelligent data migration procedure takes care of populating the new table with the descriptions previously entered and a detailed and simple documentation helps to immediately understand how much easier it is to use the new management of Descriptions in Language.

You can learn more by consulting the Mago4 2.4.2 release note, where you will also find the documentation to update customized reports. If your MLU is active, the download of Mago4 2.4 SP2, which contains this and other improvements, is free. For installation and to know how to stay updated by subscribing to the Live Update service, the advice is to contact your reference reseller.

Mago4 further improves the Electronic Invoicing process with a series of dedicated updates.

Edited by Marketing Department

The main topic of Mago4 2.4 service pack 2, is represented by the improvements designed for the Electronic Invoicing procedure, which provide for a continuous review of the program to keep up with the legislation. Let's see the main ones.

The new Passive Electronic Billing Maintenance procedure is designed to re-download those documents received on the Digital Hub that are not yet present on the Mago database, based on the relevant SDI Identification number. Furthermore, with Mago4 2.4.2, when importing the received documents you can now turn off the notification of download: giving up the notification document, in presence of a large number of documents to download, the download operation is speeded up. Another new in the documents received is the introduction of the SDI Identification field, that cannot be modified if the registration of the received document derives from the Passive E-Invoicing procedure.

To further simplify the posting, in the Passive E-Invoicing grid there is now a button to link an electronic invoice to an already entered accounting post; it is possible to select only the accounting documents received with the same supplier and document date as the selected electronic invoice. Moreover, if the total of the selected document does not correspond to that of the received electronic invoice, a warning message appears; obviously in case of errors it is possible to disconnect the document.

The subject of electronic invoicing remains current and is subject to continuous upgrades; on the dedicated page of the Mago4 product website you can find all the useful and updated information on Mago4 functionalities, procedures and modules, with the possibility of consulting the most requested topics and downloading the documentation available in pdf format.

New localization features

In the SP2 of Mago4 2.3 some important implementations are included for Germany and Spain.

Edited by Marketing Department

The Financials area of Mago4 is involved in some specific improvements for German and Spanish markets localizations, confirming the international vocation of Mago4 ERP and its adaptability to every context. As for Germany, the DATEV connector (which we discussed here and which is available from version 2.3, but only for data export from active and passive cycle documents) has been completed with the possibility of transmitting data starting from the accounting records, generating a CSV file in the format required by DATEV software. Therefore, you are now able to manage data export for all transactions of the fiscal year from Mago4 and their communication to the consultant, according to German law.

Regarding the Spain localization, one of the most important improvements of the SP 2 of Mago4 2.3 concerns the Intrastat module. In fact, only imports and exports of goods are managed with Spain localization: therefore, all the data related to the services requested in other countries have been hidden, information to be transmitted concerning the nature of the transaction, mode of transport, delivery conditions have been modified to show only typical Spanish values and, finally, a procedure has been prepared for the generation of the file according to the Spanish technical specifications. Mago4 2.3.2 also modifies the management of the payees. A special feature implemented in this SP allows you to calculate the amount of withholding tax on professional fees, based on the posting date of the fees themselves, rather than based on their payment date. This is because in Spain the withholding tax is due even if the fee is not yet paid: new fields and parameters have been introduced to update the expiry date of the withholding tax based on the posting date of the fee, and to generate the accounting transfer together with the posting of the fee.

In Mago4 2.3.2, many of the projects implemented in the Logistics area have important repercussions also in the Financials area, as in fact it happens for improvements concerning Spain and Germany. For Spain, a new feature sets the most recent Departure Date compared to the delivery note shipped in the Sales Invoice: this allows to transmit to the accounting documents the Operation Date (ie the Departure Date) that can now be used to transmit to the Tax Agency the data necessary for the compilation of the SII (Immediate Supply of Information on VAT). The Purchase Invoice has also been adjusted to bring into account the relevant dates (Operation Date and Tax Accrual Date) as required by Agencia Tributaria. The Operation Date is an information that in Spain is generally declared based on the activity carried out by the companies and on the basis of the moment in which the delivery note are invoiced. Moreover, in the Sales Invoice you can calculate the payment deadlines starting from the Departure Date; in this way it is possible to better meet the needs of the Spanish market, for which - in some product sectors - it is customary to calculate deadlines in this way.

The main implementation for Germany is instead a further improvement of the Skonto management (available from version 2.1 and discussed here). Sometimes it may happen that some items are sold at cost, or the cost of expenses is not charged to customers; therefore, with Mago4 2.3.2 you can decide not to apply Skonto on such items or expenses. To exclude items or expenses from the application of the prepayment discount, a new parameter has been added in Item Master Data, which can be set either on the Sales / Purchase Parameters or on a single document level, with important effects on the receivable management and on accounting posting.

Finally, it is worth mentioning that starting from Mago4 2.3.2 in the procedure of Massive Printing of Documents it is possible to create a single PDF for all the documents processed or to group all the documents of the same customer, sending them as PDFs attached to a single e-mail.

These are just some of the most important improvements dedicated to the foreign market. As always, to learn more you can refer to the release notes available in the Private Area on the Microarea portal. Remember that if you have maintained the MLU service, downloading the SP is free: if not, please contact your local dealer and discover the benefits of being always up to date.

Reporting Studio Mago4 2.3.2

With the Mago4 2.3 SP2 release, the data export in Reporting Studio is the subject of a major improvement.

Edited by Marketing Department

Starting from the reports of specific users' needs, the performances of the export features of Reporting Studio have been strongly improved.

The goal of the improvement contained in the SP2 of Mago4 2.3 was to increase the timing and consumption of resources, with particular attention to the Excel format, which has always been the most "popular" for this type of operation. In practice, the algorithms for exporting reports’ data have been restructured to guarantee greater speed and utmost performance, with obvious implications in terms of time savings.

This refinement, made in the name of practicality, concerns all the reports of Mago4, as well as some procedures of the ERP modules.

To learn more about the project, you can read the release notes of Mago4 2.3.2, available in the Private Area on the website www.microarea.it 


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