30 July 2018


summer holidays

We wish you all to spend a pleasant summer vacation and remind you that our offices will be closed from 13 to 24 August 2018.

Edited by Marketing Department

As every summer wish you all happy holidays: during the summer break, our offices will be closed from 13 to 24 August.

During this period only the automatic services will be active.

See you at the end of holidays, and enjoy!

30 July 2018


Mago4 2.3 SP1 localizations

Many news for the main localization of the Mago4 ERP, in the new SP available for download

Edited by Marketing Department

Amongst the new features designed for the Spanish localization, in the administrative area the main one is represented by the TRM Connector. With the SP 1 of Mago4 2.3 it is in fact available the integration of Mago4 with the Tax Reporting Module by Solmicro - the Spanish company of Zucchetti Group - that allows to send issued and received documents from Mago4 to Solmicro’s eXpertis application, in order to produce the SII Declaration (Suministro Inmediato de Información) and other fiscal declarations.

Interesting news also for the German localization. With the SP1 of Mago4 2.3, in fact, the Discounts and Roundings accounting posting from Clearing has been introduced. For both procedures, the VAT of the original document is adjusted and the discount amount is posted on special accounts, different by tax code.

Not only: in Germany the SP1 makes the Banks Download procedure available. The procedure accesses through web-services to German banks’ updated files and subsequently updates data in the bank customers/suppliers database.

Moreover, in Professional and Enterprise configurations for German localization, the SKR04 folders are now available with accounts coded according to the default Datev Chart of Accounts SKR-04.

As for the Logistics area, on the other hand, an improvement for the Brazil localization is particularly noteworthy: in Mago4 2.3.1 the Sales Order Fulfillment procedure has been added, so as to align Brazil with other localizations where it is already possible to process customer orders in sales documents. This procedure greatly speeds up the generation of Nota Fiscal from Sales Orders. In this way it is possible to choose the Nota Fiscal Type that you want to generate, make the last changes to the orders before the NF generation, proceed to Post in Inventory the goods and/or Post Payment Schedule. Moreover, the user can choose whether to generate a NF for each order or whether to group them into a single NF for customer, and decide if process only the orders for which the goods are completely available.

As always, these are just some of the improvements proposed by the new SP1 for Mago4 2.3. To know all the news, you can refer to the release notes available in the private area. Also remember that the download of the SP is free for those who have maintained active the MLU service; if not, contact your retailer, who will be able to find the best solution for you.

Mago4's flyers available!

The complete documentation for all modules of your Mago4 ERP is now available for consultation and download.

Edited by Marketing Department

We have finished updating the product documents including all the features available for your ERP; as always, everything is available in Italian and English languages.

The brochures of the modules can be consulted online, to have them always with you, or downloaded in .pdf format, to store and eventually print them.

The complete documentation is available both in the Private Area on the Microarea website (Documents / Product Documentation section - Flyer Mago4 tab) and on the website www.mago4.com: starting from the Features page you will notice that each module belonging to the different areas (administrative, logistics, sales / purchases and manufacturing ) is accompanied by its relative document.

Enjoy the reading!

New synchronization feature

Mago4 has the innate ability to integrate to expand its functionality. The last SP of Mago and the new IMS accelerate in this direction.

Edited by Marketing Department

With the release of Service Pack 1 of Mago4 2.3 and of I.Mago Studio 1.0.8, the integration with Infinity continues to improve, spurred on by feedback from users. In fact, with the new releases two important and useful features are made available.

The first is the so-called massive filter. To initialize the connection between Mago and the Infinity environment (also in the I.Mago configuration), it is necessary to populate Infinity with the data already present in the ERP Mago (for example, data about Customers, Items, Suppliers, Currencies); to perform this action there has always been the procedure of "massive synchronization".

In the new versions of Mago4 and I.Mago Studio, the massive procedure allows the transaction to be carried out in tranches rather than in a single moment. It is natural to wonder why this possibility, since the data must all be included in Infinity. The answer is simple: the new structure of the procedure ensures better performance, with less impact on everyday work.

An example for all: it will be possible to manage the data- filling in Infinity during time slots agreed with the user company, in order to perform the operation in closing times, or, at least, in periods with low operational traffic. In fact, it is important to bear in mind that the massive synchronization procedure, by its nature, requires a lot of resources on the server in which it is performed: the need to synchronize hundreds of thousands - if not millions - of customers, suppliers, articles, etc. it certainly involves several hours of processing. Conversely, the new massive filter will allow us to plan during all the nights of a given week, a range of data to be synchronized with Infinity. In this way every morning, at the time of resumption of normal operation on the ERP system, the server will be free to manage the "normal" requests, without penalizing the company's efficiency in terms of time. It will of course be advisable to start working with Infinity or I.Mago only when the massive synchronization will be completely finished.

Here we are at the second innovation on the integration topic, provided for in Mago4 2.3.1: in synergy with IMS 1.0.8 it is now possible to define which data should be included in the synchronization process. Thanks to a new parameterization / filtering window, the company can define which product categories to flow on Infinity (CRM or E-commerce), which categories customers and suppliers make the object of synchronization, and much more!

These filters act on both the "massive" and "on-time" synchronization operations, ie when a Mago operator modifies or inserts data. If the modified / inserted entity falls within the selected filters, the data will be synchronized, otherwise it will remain only in Mago. This is a great convenience to focus only on what you really need on the crm / e-commerce side.

The improvements to make integrations more and more performing are constantly evolving. You can read everything by consulting the release notes; our advice is always the same: stay tuned!

Barcodes in Mago4

A deepening on the value of the bar code: "one of the 50 things that made the economy global" according to the BBC.

Edited by Marketing Department

The barcode is able to reduce time and errors throughout the supply chain, and ensures traceability and transparency of product information. This alone would be enough to determine its importance, but there is more. Since its invention in 1973, barcode has gone from being a mere tool to speed up supermarket checkouts to the status of a true standard language of global business. The barcode and the processes connected to the decryption of the information encoded in it allow to speak a common language that not only connects companies beyond geographical and cultural boundaries, but also allows to exploit the power of information to improve the experiences of people all over the world .

It is proven that barcode technology guarantees efficiency, accuracy and reliability: in fact, data can be entered up to 5 times faster, without the possibility of erroneously typing a code instead of another, with an undisputed relevance in terms of timing and business costs.

Thanks to technological progress, the barcode reading has resulted in an increasing number of information obtained by individual codes. This is how the ERP Mago4 has been able to implement increasingly advanced solutions to make the insertion of items within the sales and purchase documents more practical, easier and faster. From the now "old" EAN 128 code, Mago has gradually learned to read a wide range of codes, even coming to significantly interpret the GS1 standard of product coding, globally the most widespread in the consumer goods industry, and its GTIN extension for all commercial / sales units, thanks to which it is possible to retrieve useful information for all commercial operations.

The introduction of the Barcode Manager module has marked a further step forward for the ERP Mago4: with the use of a simple barcode reader in keyboard emulation, the operations of loading / unloading goods with its insertion in the Sales and Purchase document - also on the WMS side - have become very fast and with no risk of error. The Barcode Manager allows production and recognition of different types of barcode: from simple codes that can identify, for example, just the article (possibly diversified per unit of measure), to those structured, composed of different information that, in addition to article and units of measure, can contain lot, weight, quantity, etc., up to the GTIN codes. In particular, thanks to a recent implementation that allows you to read variable weight barcodes - that is, the codes used to identify products whose packaging does not have a predetermined and constant weight and whose unit sales price varies according to the final weight -, Mago4 is now able to automatically fill in the weight and / or quantity field with the weight detected or the price field, so interpreting a code containing the variable weight. This applies both to the active cycle documents and to the passive cycle documents, using the Barcode Manager or the mobile WMS.

Working with barcodes is easier than ever, thanks to Mago4's reports for the printing of barcodes, even the structured ones; the dialog box that is obtained by activating the Barcode Manager is simple and intuitive, and the information necessary to the acquisition of the data are minimal: you can record loading and unloading operations without ever touching the keyboard.

The Barcode Manager module is therefore an indispensable tool for all companies that move items with barcode labels, of all types, since it allows maximum reliability in data recording,in addition to significantly reduce data processing times.

To find out more, please visit the page dedicated to the features in the logistics area of Mago4.

New release Mago4

The latest news of the 2.2 and 2.3 releases concern many countries natively localized by Mago4 ERP.

Edited by Marketing Department

Mago4 is increasingly addressing the international scene. The commitment to meet the specific requirements of many different countries is seamless, then we'll now see the main news introduced by release 2.2 and 2.3 of Mago4.

One of the flagships of the Mago4 ERP is the Brazil localization. With Mago4 2.3 the Electronic Nota Fiscal 4.0 is ready! It will replace the currently used 3.1 model, whose validity will expire on 2 July 2018. The goal of NF-e 4.0 is to simplify the use of electronic invoices for those who need to send these documents. All the new mandatory fields have been included and the calculation of the taxes has been improved and of course, also the security of the service. The most important changes concern existing fields, but there are also new ones, for example, information on the calculation of the tax percentage collected by the Brazilian government in order to provide better life conditions to disadvantaged people (Fundo de Combate à Pobreza- FCP) whose obligation has also been extended to operations within the same state and not only to the interstate ones. On the other hand, new validations concern the traceability of the product and the payment information. Also, the Types of Payment and the respective Transcodings have been added in order to associate the types of payment of Mago with the codes envisaged in the Fiscal Note. Hence, the user can specify the form of payment, such as "cash", "check" or "credit card". In Financial area, Boletos can now be managed also for DAYCOVAL Bank, according to technical specifications.

A strength of Mago4 on the old continent is the latest German localization, to the progress of which the new releases greatly contribute. In addition to improvements in the Finanacials area - providing in Mago4 2.2 an improvement of Product Lines management and a new function to specify taxable and tax amounts in the Tax Summary - a particular news specific to financial transactions is very interesting: the DATEV Connector. In Germany, as well as in other countries, the export of data for all financial transactions relating to a fiscal year and their communication to the consultant within a reasonable time is required. The data must be collected in an electronically readable format, so that they can be imported into a special environment for their review. The requested data usually includes information on the accounts, the transactions of ledger, the VAT codes, the customer, the supplier and the items. In Germany, this data exchange is managed by DATEV which allows to deal with all this information in a rigorous and confidential manner. In order to meet all these requirements and be able to interface with DATEV, Mago4 2.3 has implemented a new module, DATEV Connector, which allows you to export from Mago the information related to the tax documents posted in the purchase and sales modules and import them into DATEV using a .csv file. This file contains all the main information requested by DATEV and supports the requirements regarding the format for exporting and importing data into DATEV.

As for other major countries, the latest Mago4 releases refine the location of Spain, allowing to enter into Customers and Suppliers masters, the Document Type and Number to be used in Tax declarations and in SII - the new model for the electronic management of VAT registers. Moreover, default data include reclassification schemas to print balance sheets with normal or abbreviated format; bills of cash order type can be printed on file according to the proper record layout and Payees module is available for the Withholding Tax management.

Other improvements concern Swiss localization, where the bills management is now available to present, collect and post outstandings of receivables of SEPA SDD Core and SEPA SDD B2B payment type. Such bills will be printed on XML file.

News also for Poland, Romania e Bulgaria: the check report Customers/Suppliers Balancing between Ledger Balances and Payment Schedule Report has been localized in order to detail the accounting balance of each customer/supplier; this allows to detail the accounting balance by accounts of customer/supplier type used in accounting entries and that generated the customer/supplier accounting balance.

Also for Italy there are incisive updates: in the Logistics area of Mago4 2.3, for example, the Packing Producers Declarations Report has been improved in order to make more complete the information concerning the CONAI. A column that shows the percentage of exemption has been added next to the value in tons relative to the quantity field already present in Mago4. The latest realease of Mago4 provides also the review of the printed text in Privacy Statement Letters, in accordance with the GDPR European Law and the update of Tax Settlement Sending procedure in accordance with specifications valid since the first quarter 2018.

Mago4 always more user-friendly! To make it easier for the user to find out what he wants to do in Mago, some menu items have been reviewed. The names of similar procedures have been aligned using the same terminology and the names for the homonymous procedures have been changed so that they can be more easily recognized during the search.

These are just some of the news presented by the last two releases of the Mago4 ERP: as you know, the constant update is one of Mago's main features and you can simply refer to the release notes in the Private Area; to find out everything that is reserved to you. As always, you can download the updates for free if you have maintained the MLU service. Otherwise you can get in touch with your reference retailer to know the advantages of being always up-to-date.

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