news for Romania

A new web-based procedure of Mago4 2.4.5 streamlines the stages of verification of VAT status, in accordance with Romanian regulations.

Edited by Marketing Department

The National Agency for Tax Administration (ANAF) is a public body of Romania, operating for the Ministry of Finance. ANAF has the task of collecting taxes, duties and contributions. In December 2018, the web service provided by ANAF was enriched with the addition of useful information to improve the control of the fiscal status of Customers / Suppliers.

What is this about? In practice, the operation of VAT status control is used to verify the validity of a VAT number and to know the type of tax system. This is useful to verify whether a domestic supplier is active or inactive, to validate, or not, the deductibility of VAT, to know if the subject operates under the Cash Accounting regime or under the Split Tax system.

At ERP level, Mago4 has always embraced the Romanian legislation on the issue with a service of verification through a table, whose information was updated by a manual procedure; with the new 2.4.5 release, Mago4 is now able to take full advantage of the web service of ANAF for the control of fiscal status.

In fact, following the introduction of the new status controls on Customers and Suppliers, the verification of whether the supplier is in cash accounting system is now carried out by querying the web service, instead of reading the table above mentioned. Of course, it is still possible to restore the offline check, i.e. by consulting the table that is updated by the procedure Download Cash Tax Companies.For suppliers, a check is also carried out to find out whether the subject is VAT active or deactivated by displaying special messages. In particular, when saving purchase documents and received documents, the notice is obtained in presence of non-deductible documents and a supplier qualified as an active VAT subject or in the presence of deductible documents and a supplier qualified as an inactive VAT subject. Similar messages are displayed in the control report of document for suppliers. For suppliers, a check is also performed on the activation or deactivation of the Split Tax system.

Also with this targeted and specific update for the Romanian market, ERP Mago4 confirms its international orientation by simplifying procedures and aligning itself with the regulations of the reference country.

The one just described is just one of the improvements of Mago 2.4.5; to know all the new features you can refer to the release note in the private area of the Microarea website . The update is available for free download if your Live Update service is active; otherwise contact your local dealer to know the advantages of being always updated!

Your dealer is also available to download and install the upgrade to the new release of Mago4: we recommend that you contact him to perform the upgrade.




German Localization

The German localization extends the functionality of the Financials Accounting Area thanks to the availability of the specific ZM Declaration for the German market.

Edited by Marketing Department

As part of the continuous expansion and diversification of the international functionalities of the Mago4 ERP, one of the current focal points for the EU area is the management of tax returns in Germany.

For this reason, the Financial Accounting Area of Mago4 is further enriched, immediately after the publication of the VAT Settlement Model in release 2.4.4: with the 2.4.5 release, it will also be available the ZM Declaration (Zusammenfassende Meldung Form, or Form for the Summary Declaration) concerning intra-Community sales.

Through a batch procedure, called ZM Declaration, it will be possible to process the declaration itself, to be sent to the Tax authorities, on a file in CSV format; the folder where the file is exported can be indicated in the Accounting Parameters, Declarations tab.

It is important to note that the ZM Declaration can have a monthly (by default), quarterly or annual periodicity.

In the ZM Declaration, Customer VAT number and type of transactions groups intra-Community sales: normal (sales of goods), services and triangulations, where triangulations are sales of goods involving three distinct subjects: seller, promoter and recipient. In the latter case, therefore, the goods travel from the seller to the recipient but the promoter (who generally processes such goods) is the one who invoices the sale to the recipient.

Data generate directly from the sales documents, where the amounts are distinguished between goods and services according to the line type, and a specific option identifies the documents relating to the triangulations.

The procedure also allows a paper print with the cover page and two reports, one to list sales of goods and triangulations to EU customers, the other to list sales of services to EU customers. In each of the two reports, you can check the individual documents that have merged into the Declaration by simply clicking on the amounts.

This further step forward in German localization is part of the Service Pack 5 of Mago4 2.4, the continuously updated Zucchetti ERP, which is natively oriented to the global market.

Please refer to the release notes to learn more and be always updated on this and other product features.




Recargo Equivalencia

Another country-specific feature Spain further expands the international reach of your Mago4 ERP.

Edited by Marketing Department

The ability to develop solutions to better manage taxation and a complete and continuous assistance on the whole management product are just some of the many keys to success of Mago4 in Spain.

In Spain there is a system of taxation called 'Recargo de Equivalencia' (R.E.), which only concerns certain retail activities. This is a special scheme which is compulsory for resellers who do not process products at all, i.e. resellers to the final consumer. The Recargo de Equivalencia does not apply to industrial activities, services or wholesale trade.

However, there are exceptions within the retail sector where certain activities are not eligible for RE; these include jewellers, car dealers, boat and airplane sales, service stations and others. These categories are subject to a different regime, whereby the retailer has to pay, in addition to VAT, an additional amount (which is then the Recargo de Equivalencia); the payment is made directly to the supplier. This way, you are exempt from submitting the VAT payment itself. In practice, the supplier must include the RE on the invoice, differentiating it from the VAT, and consider both amounts as VAT charged in the relevant tax statement.

Thanks to its innate flexibility, Mago4 adapts to this typically Spanish system. Let's take the case of a customer covered by the special R.E. regime. With the Spanish location of the ERP Mago, in fact, in all sales documents starting from the Offers, in addition to the VAT in the detail line is calculated the Recargo of Equivalencia, and a rate for the R.E. is also indicated in the VAT code. The additional VAT, calculated by Mago4, is shown in the tax printouts of the VAT sales register and its summary by VAT code, general summary of VAT registers and VAT clearance.

Maximum adaptability to all situations, efficiency based on local peculiarities: this is how Mago4 is able to support any phase of business management, anywhere in the world. This is one of the reasons why Mago4 is the international ERP software by vocation, chosen in over 30 countries around the world and part of Zucchetti's international strategic offer.




EBanking Germany

New features for the German localization of Mago4’s Financials module.

Edited by Marketing Department

Bank reconciliation is about verifying that the accounting records correspond to the data on the bank statement; in practice, this means verifying the correspondence between the balance of the general ledger account (with all movements of the bank statement) and the statement of the same account issued by the bank. In Mago4 this function is performed by the Financials module, and is now available for Germany localization.

The improvement dedicated to Electronic Banking Germany includes a feature that allows you to import bank statement files in xml format, according to the Camt52 and Camt53 paths, reconcile bank statements with accounting records and maintain bank statements; the relative control reports are also available.

The reconciliation procedure allows both to generate the journal entries starting from the bank movements communicated by the bank, and to combine them with already entered accounting records. Checklists are also available to verify the actual reconciliation between the bank movements of account statements and the transactions posted in the accounts.

This improvement extends the international reach of the ERP Mago4, the "by vocation" international ERP chosen in over 30 countries around the world. Find out more about the improvement by consulting the release note.




fixed Assets module Spain

A novelty for the Spanish market introduced with the SP 3 of Mago4 2.4 is the introduction of the localization of Fixed Assets module.

Edited by Marketing Department

In order for an ERP software to be defined as "international", it is essential that it is natively prepared to take into account the specific needs and peculiarities of different countries. Think, for example, of tax rules, traceability requirements, invoicing systems, and much more. Given this innate openness, taking action at the level of development on individual localizations will be able to adequately meet all the needs of the country to which the product is addressed.

You know that the ERP Mago4 is a management system born with these characteristics and that is able to adapt to any context: not by chance it is widespread in more than 30 countries around the world.

Today we are examining a specific case concerning financials-accounting management in Spain, extended by the localization of the Mago4’s Fixed Assets module. It is well known that each country has its own way of managing and calculating depreciation; based on the requests for the management of the administrative functions of the country Spain - for which the Fixed Assets module had not yet been localized - a whole series of specific features are available with the SP 3 of Mago4 2.4.

In Localization Spain, therefore, important functions have been activated for the Fixed Assets module, such as the management of tax and budgetary depreciation schemes (the latter called "technical" in Spain), default data relating to reasons, categories and parameters, partial deductibility in the tax system. In addition, the monthly calculation of the depreciation rates has been included, as well as the possibility of recording them in the accounts on a monthly, quarterly or annual basis, depending on a specific parameter.

An interesting note to confirm the flexibility of the Mago4 ERP: the management of depreciation for Spain descends from that currently in use in Hungary and Poland, whose features have been extended to the Spanish localization since the new update of Mago4 2.4.

The localization of the Fixed Assets module is just one of the new features introduced by the SP3 of the Mago4 2.4. To know all of them, please consult the release notes in the Private Area. Downloading the Service Pack is as always free if your MLU is active, otherwise we suggest you contact your local dealer, as well as to install the SP.




New release 2.1 and SP1

A long post that is just a taste of the main product news.

Edited by Marketing Department

The 2.1 release and its Service Pack reserve many new features in all functional areas. Let's see the main ones.

In the Financials Accounting Area , Mago4 2.1 improves data management with the tabular management of data relating to Municipalities, Provinces and Regions, which allows all master data to select these specifics consistently to the ISO code indicated in the registry itself. The new tabular data are updated automatically during the database refresh from the Console, and include any new data and the updating of existing ones. The contents of the new tables comply with the activation country. Furthermore, the list of Italian municipalities has been updated, in compliance with the amendments in force since 1/2/2017.

Another new feature is the Mago4's Connector to Maestro software which, as you may recall, replaces the Bilancio & Oltre software. The Connector between Mago4 and Maestro makes it possible to export balances through an excel file to be imported into Maestro; the file is generated by a procedure based on a dedicated reclassification scheme that maps Maestro's entries with Mago4's accounts.

In the Logistics Area, the latest Mago4 release gives a new twist to the German localization , thanks to new and important projects implemented to meet local needs. Of particular importance is the introduction of the proposition of the counterpart and of the VAT code in the documents according to the local accounting rules. In Germany, accounting movements must be recorded in the accounts on the basis of specific tax rules; Mago4 2.1 implements the Accounting Rules , which allow you to have always the right proposition of the VAT code and of the counterpart in the purchase and sale documents. This ensures maximum flexibility, starting with the various master data in which the user can recall the Accounting Rule. Another project of the new release concerns a particular management valid in Germany: the discount for prepayment. In Germany in fact there is the concept of "Skonto", according to which a customer can get a discount by paying before the agreed date. In Mago4 2.1 it is possible to define and calculate this discount, to correctly manage its validity and accounting registration and to manage it with reference to the Account, as well as to take it into account in the Payment Conditions, in the Purchase and Sale documents and in the Matches.

Other specific needs faced in the commercial and logistics area are those for Poland localization. In particular, Mago4 2.1 takes over the Polish need to correct an invoice for a fiscal year different from that in which the correction invoice is generated, and in which an account that is no longer transferable is used, from which 2 sub-accounts have been created. In Mago4 2.1 the counterpart field is made editable on the correction invoice, in the event that the counterpart can not be post. In fact, the Polish regulations establish that an account with secondary accounts can not be posted.

Mago4 2.1 also enriches the Brazilian localization, in particular with the procedure Manifestação do Destinatário (Recipient Manifestation) in the Procedures section of the Fiscal Notes: a series of events that allow the recipient of the electronic invoice to manifest himself, confirming the information provided by the issuer of the fiscal document. The goal is to provide greater security in corporate tax transactions (for example, an invoice for which confirmation is issued can no longer be canceled by the issuer). From the 2.1 release, Mago4 is able to send and receive verifiable communications in absolute safety, thanks to a specific Monitor.

In confirmation of the increasing completeness and relevance of your ERP at international level, Mago4 2.1 presents the introduction in the Inventory area of ​​the Weighted Average of the Period, a valuation criterion widely used in international markets. Therefore, this model can now be applied for evaluating the final inventories; according to it, the outputs are valued at the average cost of the items received in the warehouse during the same period.

There is much more: for example, the Migration of Item Balances in the warehouse, that is further improved to meet the most varied needs, the ability to enter the counterparts in the customers and suppliers offers, the reorganization of the Summary and Deadlines Data in sales/purchase documents, or the increasing usability of the WMS thanks to the saving and restitution of some settings within the Stock Transfer procedure, not to mention the integration between Mago4 and the Zucchetti Saleforce Mobile app.

Last but certainly not least, the SP1 of Mago4 2.1 addresses and simplifies the theme of electronic invoicing: for those using the Zucchetti Digital Hub online service to send electronic documents, the Assosoftware format is now available on Mago4. This standard, which respects the whole ministerial format and the controls provided by the Interchange System, allows to generate complete, detailed and easier electronic documents thanks to a several additional codings shared among all the Software Houses adhering to this standard.

It is really impossible to present all the news in this space: this is why the best solution is to download the release notes from the Private Area of ​​the Microarea website. As always, updates are free for those who have maintained the MLU service. Otherwise, contact us and we will let you know the benefits of the Live Update service. In any case, the advice is to request the intervention of your reseller for the installation of updates.



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