31 January 2019

 

Mago4 Germany

In Mago4’s Germany Localization a new feature is coming, that will enrich the Financials area of Mago4 by complying the GOBD accounting standards required in Germany.

Edited by Marketing Department

Germany’s GoBD (“Principles for the proper management and storage of books, records and documents in electronic form, as well as data access”) set out requirements governing the accounting and storage of fiscally significant electronic data and paper documents with reference to the country’s generally accepted accounting principles (GoB).

This means that in Germany, Companies are legally required to export data for all transactions and master data from a fiscal year, and to provide this data to auditors within a reasonable time. The data must be collected in a specific file format, so that it can be imported to the auditor’s audit environment. This procedure is controlled by tax authorities; data that must be exported depends on the requirements for an audit. For example, a typical set of exported data includes master data and transaction tables such as Main accounts, Ledger, Tax codes, Customer, Vendor and Item master data, transactions, Fixed assets…

What does this mean in terms of audit compliance?

In simple terms, a technical solution (the ERP software product) must be designed to comply with the requirements of a tax audit. In cases like these, specific characteristics of the solution suddenly become extremely relevant: that’s why in the latest version of Mago4’s Financials Area, under the Germany localization, a specific functionality named GoBD-Export is implemented. With this new procedure, Mago4 exports the accounting transactions of a given period, in addition to the master data of customers, suppliers, chart of accounts and tax codes.

The GoBD Export procedure will allow the user to export data set of the Accounting tables (Accounting entries and related master data), generating .csv files complete with an index.xml, which the auditor can import and process independently.

The GoBD Export procedure will be present in Services | Financial | Accounting Procedures menu.

To know more about the functionalities, please get in touch with your reference reseller, or visit the Mago4 Help Center, where task guides are available to show GoBD - specific configurations, manage table group for export, and perform the export.



15 December 2017

 

Release 2.0 of Mago4

From the beginning of the month the 2.0 release of Mago4 is available, with improvements in every functional sector and a step towards the future ... in the cloud.

Edited by Marketing Department

The main innovations introduced by the release 2.0 of your ERP Mago4, as well as the minor interventions, concern all the functional areas, and the menu.

In the Financials area, for the Romania localization, Mago4 introduces the management of issued checks and promissory notes, with which it is possible to pay suppliers. This issuing procedure allows not only to issue one or more checks or promissory notes, but also to use previously created blank checks / promissory notes, or to transfer a check / promissory note received from a customer to a supplier.

The Logistics introduces the reading of variable weight barcodes, useful for managing codes that also contain a variable weight / price. The forms are now available in language, with tabulated shipping information and description based on the reference dictionary. In addition, Mago4 makes available to all countries a specific Lots traceability report, to highlight expiring articles.

There are also many innovations in the Manufacturing area: from the possibility of loading on intermediate routings steps, to selecting the withdrawal deposit for a particular component, up to the setting of a Scrap and Second rate default code, going through the improvement of subcontracting, the progress of work phases and the management of the accounting type in production in Romanian localization.

In this trend lies the main value of the new Mago4 ERP release: it represents a sort of bridge to the future of Mago4 in the cloud, thanks to a technologically advanced reinterpretation for many M4 suite tools. An approach that provides a back-end technology oriented to the cloud, which will follow in the next releases, while still maintaining the philosophy and compatibility of the desktop tool. In this evolution, all the tools with which you are equipped follow you, breaking down previous constraints and bringing new management objects.

To learn more, you can consult the release notes of the new version of Mago4; remember that, as always, it is also available all the support provided by the Help Center.



16 November 2017

 

Close Up

The ERP Mago4 can make your company save time and costs while improving performance. Today we explore the Accounting functionality of Mago4 specific for the generation of down payments.

Edited by Marketing Department

There are many advantages deriving from the management of the Administrative area with the ERP Mago4. First of all, the certainty of data integrity, guaranteed by the coexistence of documents in a single database, which unifies the data and reduces errors and duplications. Moreover, with Mago4, accounting is fully integrated within the company system. All documents and transactions are controlled real time by the administrative department that can check for accuracy and compliance with standards. Last but not least, time saving: once configured, Mago4 is able to perform a series of automatic entries that no longer require your intervention, so the administration can concentrate on more strategic aspects.

Based on the above, we now see what is the Mago4 approach to the issue of advance payments, for which you can find a specific feature starting from Clearing. Mago4 Clearing tool, as well as allowing you to pay and / or partially collect installments and register rebates or roundings if the collected amount is lower or higher, offers you a further benefit: the possibility of generating advances for surplus.

In practice, whenever you collect or pay more than the amount due, the program considers the difference as a rounding, regardless of the deviation; alternatively, by setting the related entries parameters, it may also consider the surplus as a new down payment. In this sense you can define the minimum amount for the generation of the down payment, by configuring the appropriate parameter, distinguishing it for receipts and payments.

The Clearing is active in all postings that use an accounting model that closes the payment schedules; it is also possible to access it directly from the menu, starting from the Customer / Supplier Clearing procedure (which is available also without the Financials module).

Want to know more about specific Mago4 features? Are you interested in understanding which features are most suited to the needs of your business? You can trust your reference retailer with confidence; also remember that the Help Center can always be consulted from the website www.microarea.it.




VAT communication

A new digital communication service allows you to align with legislation.

Edited by Marketing Department

As you already may know, the tax communication introduced by Italian Government with Legislative Decree 78/2010, in 2017 was replaced by a new tax compliance: the Analytic Communication of VAT Data (Decree Law 193/2016). This decree requires all VAT taxpayers to communicate to the Tax Agency data of the invoices issued and received, and information of the periodic VAT payments.

Delivery of data must be made in electronic format, every six months. The first deadline for 2017 is set at 31 May for the communication of the periodic payment of VAT data, and September 18 is the deadline for invoice data. In case of non-compliance, important sanctions are foreseen.

If you have activated the Tax and Multipurpose Communications Module of Mago4, this year you can still use it to send the 2017 Tax Communication (fiscal year 2016) to be carried out according to the same deadlines as the past years: April 10, 2017 for monthly VAT payers, April 20, 2017 for quarterly VAT payers.

And for the future? Do not worry: in order to respect the new 2017 tax compliance, Zucchetti offers you the new service Analytical Communication of VAT Data (italian CADI) designed to send VAT data to the Revenue Agency. It is an online service that can be activated with an annual fee. The service is fully integrated with your ERP, in order to automate and speed up the whole process of data sending. In the aame time you activate the service, you'll receive the cancellation for Tax and Multipurpose Communications module, no longer useful.

Remember, however, that the activation of the new CADI service requires technical time. To ensure a rapid start-up, it is therefore important to act quickly.

If you want to know more, you can read the note and book an appointment by filling out the form you find at this link: you will be contacted shortly by a consultant.



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