Mago4 2.4.1

Mago4 2.4 Service Pack 1 is dedicated in particular to electronic invoicing services.

Edited by Marketing Department

The main innovations of the first SP for the 2.4 release of Mago4 concern the electronic invoicing, introducing the asynchronous mode to speed up and simplify the process of sending invoices and receiving notifications.

Thanks to the asynchronous mode, the Mago4 client has been relieved of the heavy task of sending invoices, waiting for the outcome of the sending and requesting and receiving the update of documents status.

With the asynchronous management, the Mago4 client transmits in a few moments to the new ESP service (Erp Service Provider) the request to send documents to the Zucchetti Digital Hub. This is true whether it is a single invoice, or whether you are dealing with a massive submission of several documents.

In this way it is possible to immediately carry out any other operation from the client, almost "forgetting" the actual sending of the documents, which will be carried out by ESP after the formal validation of the documents themselves. ESP will also automatically manage the communication with the Digital Hub, in order to accept the handling of documents and update their status. In fact, as soon as received updates on the documents, ESP immediately aligns the Mago database thus making the information available for each client.

It is easy to see that the new Mago4 asynchronous management service involves a decisive optimization of daily operations, because it avoids bottlenecks due to the transmission of invoices with considerable gains in terms of time and productivity.

For more details you can refer to the course of the Mago4 University - Asynchronous Management in Electronic Invoicing, where you will learn a lot about the differences compared to previous versions of the program and the expected features, also becoming familiar with the new ERP Service Provider service and related control systems.

In the same Service Pack numerous other improvements have been made; you can know the details by consulting the reports available on the web portal.




invoicing packs

If you run low volumes of invoices and you have not the Digital Hub, you can purchase electronic invoice packages directly from Zucchetti Store.

Edited by Marketing Department

Are you a self-employed business, a professional firm, a small business? Have you to send electronic invoices and do not know how to do? You have exported the invoice XML file...and now? What to do?

Zucchetti offers to your business a fast and convenient way to send Electronic Invoices in a few clicks: the service of invoices packages, a system aimed at those who have not signed the Digital Hub service.

The invoices packages include both the sending and receiving: by purchasing a package 50, for example, you can manage(between Active and Passive) a maximum number of invoices corresponding to the value of the purchased package.

Thus, electronic invoicing is quick and easy; and that's not all! The Companies electronic invoicing service also includes the Zucchetti Digital Signature as issuer and the Digital Archiving as required by law, without any additional charge.

You can buy the package of invoices in full autonomy, with payment by credit card through Zucchetti Store: just register online and select the package of invoices that best suits the needs of your business. Furthermore, if you have the promotional code provided by your reference partner, you can have a number of additional invoices equal to 10% of those that make up the selected package.

What are you waiting for? Discover more on Zucchetti Store




passive einvoicing

The hot topic of electronic invoicing has a new player: Mago4 is ready to import passive electronic invoices directly into Accounting.

Edited by Marketing Department

With its 2.4 release, Mago4 makes available the procedure to import all documents received from suppliers, downloading them directly from the Zucchetti Digital Hub portal, in order to generate the accounting posting.

The procedure downloads both individual documents and batches of invoices - ie multiple invoices sent by the same supplier - from the Digital Hub. The downloaded documents are listed in a grid, where they should be completed with some data necessary for the accounting posting (such as: supplier, accounting model and payment condition). Such data can be automatically suggested, if the supplier is already present in suppliers master (identified by Tax Code) and contains a preferred accounting model for invoices and credit notes.

If the supplier is not yet recorded in the archive, it can be automatically created by using a special button on the toolbar, or by the context menu.

When selecting the accounting model to be used, the program, in addition to proposing the accounting template congruent with the type of document (invoice / credit note), checks that the selected template is correct in order to manage any total or partial reverse charge that can be present in the document to be posted.

The accounting entry has to be entered for each document: by using special buttons in the toolbar you can display the content of the received document and enter the accounting entry, that is already filled in with the selected accounting template and with the amounts of tax summary of the received documents suggested in the Tax Summary of journal entry, linked to a tax code identified through the rate or the tax nature (or tax sub nature) specified in the document.

Amounts in GL Journal are suggested in the preferred offset of the supplier or in the offset set in the accounting template. In case of additional charges, they are posted in a separate row.

Finally, the import procedure downloads the documents received from the Digital Hub, matches them to the supplier if present (or allows automatic census) and allows to enter each accounting entry in the already described manner; one of the advantages is having the amounts already suggested both in Tax Summary and in journal entry, as well as the possibility to manually correct any codes or offsets.

If you prefer to postpone the accounting entry to another time, there is no problem: documents downloaded from Digital Hub remain in the grid of the procedure until their accounting posting; entering the procedure, in fact, the program lists the documents already downloaded, but not yet accounted for, allowing you to better organize your activities.

After that, e-invoicings downloaded from Digital Hub are no more visible in the grid, but they can be displayed inside their accounting posting.

Also this release 2.4 uses the ability to dialogue, open and integrate of  Mago ERP, allowing you to take advantage of the potential of the one-click Digital Hub Zucchetti solution, to manage the delicate flow of electronic invoicing and be immediately aligned with the legislation.

To learn more, read the release notes in the Private Area and learn more about electronic invoicing on the dedicated Zucchetti website.




Digital Hub is here!

Solutions at your fingertips for new electronic invoicing obligations

Edited by Marketing Department

The Digital Hub is Zucchetti's proposal to issue and receive electronic invoices to the Public Administration (b2g) and to private individuals (b2b). As you know, in fact, the Italian Budget Law 2018 introduced the obligation of electronic invoicing also for individuals (we had already talked about it here ). Therefore, starting from 1 January 2019, only electronically issued invoices will be valid and sent via the Interchange System (Italian SDI). This deadline is brought forward to July 1, 2018 for operators in the fuel supply chain and subcontractors of the Public Administration.

To be sure of proceeding safely and efficiently, the right choice is to rely on the solutions offered by Zucchetti, accredited Conservator and Certification Authority at the Agency for Digital Italy, and that has long been working as a qualified intermediary at the Inland Revenue Agency with its own transmission channel, the Digital Hub.

It is precisely through the Digital Hub that you manage the entire electronic invoicing process, both the active cycle and the passive cycle: send the invoices issued by the management system to the customers, receive invoices from your suppliers and thanks to integration with digital signature and preservation systems guarantees the authenticity, integrity and non-repudiation of invoices and keeps them in accordance with the law.

The operation of the Zucchetti Digital Hub really simplifies your life, also because the ERP Mago4 has been set up since a long time to dialogue and interact with the Zucchetti service for electronic invoicing, making a complete and integrated system available. Thus, you can directly manage the electronic invoice generation process directly from the Mago4 ERP, delegating all the operations to Zucchetti, including replacement storage.

Choosing Digital Hub Zucchetti leads to obvious and immediate operational benefits: just think of the 80% saving on the entire billing process (thanks to the reduction of paper costs, distribution, destruction and archiving), the greater overall efficiency given by the drastic reduction of manual activities (and mistakes!), the speed of the billing process, and direct integration with administrative management. In addition, thanks to the dialogue between Mago4 and Digital Hub you can manage tax compliance such as analytical communication of VAT data, with all the functionalities necessary for the correct preparation and control of the tax communication and its sending via Digital Hub.

Are you looking for a complete outsourcing? If you do not want to worry about the operation, you can delegate to Zucchetti the complete management of the electronic invoicing process!

In short: whatever your need, you will certainly find the right solution in the Zucchetti offer.

For more information contact your local dealer and discover the complete and integrated system that allows you to align with the main objectives of digitalization, with the certainty of total compliance to regulatory standards.




Zucchetti Digital Hub

Company digitalization is an obligatory step towards digital transformation and its advantages. Take your first steps with solutions that allow you considerable savings and ensure maximum business efficiency.

Edited by Marketing Department

The provisions on electronic invoicing provided by the Budget Law 2018 see the new obligation of electronic invoicing for all VAT subjects, excluding the flat rates, from 1/1/2019. It is not only a measure to increase the contrast and the prevention of evasion, but also a very important step towards the digital transformation: a daily process for companies around the world, supported by governments and of which Electronic Invoicing is only the first phase.

The billing process is complex and does not stop at the creation and sending of invoices: "Digital Signature" and "Digital preservation" are necessary tools to complete the transformation of the company that wants to dematerialize its documentary flows according to the law.

Zucchetti, which makes innovation a strong point in supporting the companies evolution, designs, develops and provides all the necessary solutions to improve performance in every functional area. In fact, to be prepared and comply with the regulations, Zucchetti offers you solutions designed to facilitate the digital transformation of your company in a simple and effective way.

Electronic invoicing and the Zucchetti CADI service simplify the complex invoicing process. With this solution, your company can save up to 80% by eliminating paper costs, making all the management phases more efficient. Digital Signature guarantees authenticity, integrity and non-repudiation to documents. With the Automatic Digital Signature, natively integrated into Zucchetti solutions, you can sign different types of files in a massive, simple and fast way. The Digital Preservation is in turn an essential service that allows you to keep all the documentation in accordance with the law, avoiding waste and eliminating paper files. So you can have a complete and updated digital archive, easily available and always accessible for the exhibition of the documents stored, while fulfilling the obligations of civil law.

There's more: your ERP Mago4 accepts the new Italian directives for VAT Data Analytical Communication (Italian CADI)and provides complete integration with the Zucchetti services to comply with this obligation. Mago4 provides you with all the functionalities necessary for the correct preparation and control of the content of communication, and for sending it via the Digital Hub service (or through the "on site" CADI product).

No complications therefore: in Zucchetti solutions you will find a complete and integrated system that allows you to align with the main objectives of digitization. Remember that thanks to Electronic Invoicing, Digital Preservation and Digital Signature you can save up to 80% on the entire billing process, secure your data and sign multiple documents of different types with just a click.

For more information, please contact your dealer reference.




Mago4 1.3

Let's briefly explore the latest release of Mago4, containing many improvements designed to increase efficiency in all sectors.

Edited by Marketing Department

The latest release of your ERP Mago4 includes interesting news for each business area, and particularly with regard to new themes available for the user interface, the electronic invoicing to Public Administration and B2B billing, the new features of TESAN connector (to dialogue with the Zucchetti solution for data transmission to the health card system), new methods of valuation and costing in Manufacturing area, new features for Brazilian localization (Credit Limit Management module, picking list, tax note via Magic Link).

A special mention, however, is a must for the integrations and refinements developed both for integrations between Infinity Zucchetti and Mago4, and the application I.Mago.

The management system for the massive synchronization process has surely to be underlined in this context. Starting from the changes made in Mago4, the new incremental logic allows you to update data in I.Mago and Infinity operating only on items that have been modified since the last synchronization (think for instance to the update of tax codes in the customer master data).

With the Mago4 1.3 release, we also find the expansion of the data synchronized from Mago to Infinity CRM (such as data relating to the area manager of the agents) and also the increase of the attachements to the documents concerned by the sync (just to mention a couple of examples: Sale Orders and Purchase Orders).

In terms of integration with Infinity DMS, a number of documents are imported along with their detailed information (folder and attributes), thus completing the documentary profile of Infinity DMS.

Last, but surely not the least of the features introduced with Mago4 1.3, is the new Status Bar on the Infinity document form. It is an indicator of the sync state of data from Mago4 to Infinity and vice versa, indicating through flags of different colors its progress and providing information about the type of synchronization (eg if it is massive, punctual etc. ..).

As you can imagine, in this post we have only mentioned some of the many improvements in this release, but the news are so many that it is impossible to analyze them all herein!

To know all the details we suggest you to read the specific reports available on Microarea portal (MyMago4 section, Private Area).

We also recommend you to download the 1.3 release of Mago4 by requiring the intervention of your reference Dealer. As always, the download is free for those who have subscribed and maintained active the Live Update service (M.L.U.). If your M.L.U. has expired, please call us at 800-012573 and discover how to be always up to date.



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